Hamdard Institute of Management Sciences

Policies & Procedure  (Academic)

Rules and Regulations:

Students admitted to HIMS must abide by all academic and administrative rules, as approved or modified by HU/HIMS from time to time. All admissions are provisional and HIMS reserves the right to cancel admission of students for indiscipline, violating rules, providing false information, manipulating the documents or for any other reason. The students are required to adhere to the code of ethics and conduct for HIMS students.


The students will be considered on the roles of the University after due enrolment. Duly filled in enrolment form along with necessary documents must be submitted in the office of the Deputy Registrar (Academic), through HIMS office, within six weeks from the date of admission in any program at HIMS. A student who fails to do so will be liable to cancellation of admission without a refund of fees.  Fresh enrolment shall be required for each degree program. The following documents are to be submitted along with the enrolment form.

A copy of matriculation certificate along with the original. The later will be returned after verification.

A copy of the pre-requisite certificates/diplomas/degrees along with the originals. The later will be returned after verification.

A copy of the pre-requisite certification /diplomas / degree along with the originals. The latter will be returned after verification.

Originals marks sheet(s) of the requisite examination (s) to be retained by the university.

Six recent photographs of 1” x 1” size.

A copy of student’s C.N.I.C.  (Or father’s C.N.I.C. along with form ‘B’ from students under 18 years of age).

Students seeking admission on the basis of ‘A’ levels or degrees from foreign institution /universities are required to obtain and submit “Equivalence Certificate “from the Inter Board Committee of Chairmen Islamabad /Karachi in case of Matriculation, Intermediate.  The equivalence certificate should be obtained from Higher Education Commission, Islamabad in case of graduation or masters.


Punctuality and regular attendance in lectures and other course related work is necessary. A minimum of 75% attendance is compulsory in every course. From the date of commencement of a course, a maximum absence of 4 sessions in regular semester shall be allowed. Absence exceeding these limits will result in award of an ‘F’ grade in the respective course. In certain exceptional, cases, such as hospitalization, on production of suitable proof the attendance requirement may be relaxed.

Teaching Methodology:

A typical 3 credit hour course is delivered in 42-48 teaching hours including examinations, 3 hours per week spread over roughly 16-18 weeks in a regular semester 6 hours per week spread over 8 weeks in summer semester teaching mix consists of lectures assignments seminar research reject, guess speaker sessions and /or any other learning activity suited to the course as determined by the course instructor in consultation with the coordinator concerned and Director.

Course Load:

The normal course load for every semester shall be followed as stated in the respective program offering in the prospectus. The institute reserves the right to change the number and composition of the courses required for a degree program due to any reason.


The SGPA (Semester Grade Point Average) and CGA (Cumulative Grade Points Average) shall be calculated according to the under mentioned formulae:

SGPA=_ (sum over courses in semester (Course Credit Hours X Grade Point Earned))

Total Semester Credit Hours:

CGPA =_ (Sum over all taken course in all semesters (Courses Credit hours x Grade Point earned))

Total Credit hours of all semesters

Grading System:

Numerical Grade                             Letter Grade                           Grade Point

100 to 95                                 A+                                      4.000

94 to 87                                   A                                        4.000

86 to 72                                   B                                         3.950 to 2.900

86                                                                                        3.950

85                                                                                        3.875

84                                                                                        3.800

83                                                                                        3.725

82                                                                                        3.650

81                                                                                        3.575

80                                                                                        3.500

79                                                                                        3.425

78                                                                                        3.350

77                                                                                        3.275

76                                                                                        3.200

75                                                                                        3.125

74                                                                                        3.050

73                                                                                        2.975

72                                                                                        2.900

71 to 60                                  C                                         2.825 to 2.000

71                                                                                        2.825

70                                                                                        2.750

69                                                                                        2.675

68                                                                                        2.600

67                                                                                        2.525

66                                                                                        2.450

65                                                                                        2.375

64                                                                                        2.300

63                                                                                        2.225

62                                                                                        2.150

61                                                                                        2.075

60                                                                                        2.000

Below 60                                  F                                        FAILS

Grading Scheme:

A typical 3 credit hours course offered in all programs shall be evaluated on the following:

Quizzes, Assignments etc.            30%

Mid Term examination                 30%

Final Examination                         40%

Total                                              100%

Depending on special requirements of any course, the instructor may prescribe a different scheme of evaluation with the approval of the Director. Students shall not be allowed to take examinations: (a) if they fail to produce I.D Cards in the Midterm Examination and Admit Cards (issued by Academic Office after all necessary clearances) in the semester Final Examination and/ or (b) if they are defaulting in payment of fee or they have not completed enrolment formalities.

Dropping /changing a course:

A student may apply to drop /change a course within the first two weeks from the start of the semester /course in a regular semester. Students are not encouraged to drop more than one course in a semester. A written permission shall be required on the prescribed “Course Drop Form” with “No Objection” from the course instructor and recommendation of the coordinator concerned. The fee paid for such courses shall not lapse and accounted for later. A course taken in summer semester or on weekends cannot be dropped.

Withdrawal from a Course:

A student may apply for withdrawal from course within 10 weeks of start of session, in a regular semester. A written permission from the Director shall be required note prescribed “Course withdrawal Form with “No” objection from the course instructor and recommendation of the coordinator concerned. Withdrawal from a course taken in summer semester must be applied one day before the mid- term examination. The students who are allowed withdrawal will not be awarded ‘F’ in the course and the course will not be counted for the purpose of calculating GPA/CGPA. The fee paid for such course shall not be refunded.

Incomplete course:

A student who has completed all attendance requirements in course and taken all class test and quizzes with a minimum of 50% marks in the semester work and fails to appear in the final examination due to some urgency reason may apply for deferment with joint recommendation of the course instructor and the Coordinator concerned. After the approval of the Director, the student shall be granted deferment which will not count in CGPA. The students must apply for conversion and shall be given an examination paper of 40 marks within six weeks from the date of the final examination of that course. Failing which the student will be awarded F.

Dropping a semester:

A student may be permitted to drop a maximum of two semesters for genuine reason during a degree program. The period of discontinuation shall be included in the validity period of his /her enrollment.

Promotion to the next higher semester:

A minimum CGPA of 2.5 is required for promotion. However the students with CGPA less than 1.8 will be on probation. The student who fails /drops/withdraws four or more courses will not be promoted as well. If a student fails to achieve CGPA 2.5 in two consecutive semesters, his/her name shall be removed from the rolls of the University.

Eligibility for Award for Degree:

Students are required to obtain a minimum cumulative grade point average (CPGA) of 2.5 out of 4.0 to earn any degree /diploma as per rules. The student with CGPA of less than 2.5 shall be required to improve by repeating the course with a “C” Grade to fulfill the eligibility requirements.

Promotion form BBA-4 Years to MBA:

BBA students with deficiencies/CGPA less than 2.5 shall not be eligible for promotion to MBA. They shall be required to remove deficiencies by improving CGPA.

Improvements of CGPA:

Students having CGPA of less than 3.0 may be permitted to repeat only those courses in which they have earned “C” Grade. Such courses may be taken in a regular semester. Weekend or summer program on payment of requisite course fee, permission to repeat a course shall be given only once. If a student fails or gets a poor result in subsequent attempt, his/her previous result shall remain intact.

Students seeking admission on advanced standing basis are allowed exemption for similar courses passed in at least ‘B” grade from a  recognized chartered institution provided they also fulfill the required admission criteria

Migration and Transfer of Credits:

For the relevant degree program and on payment of requisite fee for migration/exemption. The equivalence of course outline shall be determined by the concerned committee, NOC /Clearances from the institute /University, is required to be submitted by the student to get admission at HIMS. If a foreign citizen migrates from abroad, he/she shall be required to provide NOC from the relevant Ministry of the Government of Pakistan.

Exemption in a course shall be allowed only if the course contents match at least 80% with the corresponding course at HIMS.

Migration from a recognized Institute/University shall be allowed only if the student has completed at least one semester, at the parent Institute/University. It is also incumbent upon the student to complete at least 50% of his/her course work at HIMS.

Maximum Course Load:

Maximum course load shall be determined on the basis of performance of the student as under:

GPA/CGPA below 2.5:

Only deficiency course (in which the student has failed) shall be offered. Total number of courses must not exceed the normal course load of the staying semester.

Total number of course including deficiency course, if any, shall not exceed the normal course load of the probationary semester.

More than GPA/CGPA 2.5 to 3.0:

Normal course load of the semester plus one deficiency course.

More than GPA/CGPA 3.0:

Normal course load the semester plus two deficiency courses.A minimum CGPA of 2.5 is mandatory for the award of a degree. Repeating/ improving/grade/dropping a course or semester/ incomplete/taking course from other campuses of this university shall disqualify the student for award of positions/ medals. Those students who fail to complete the degree requirements shall only be eligible for award of certificates only for  the completed courses .


At least 6-8 week internship is mandatory for the award of BBA, BBS and MBA degree. This internship can be arranged /allowed during summer and /or any other convenient time. The concerned coordinator, on the basis or reports from the organizations served, evaluates the internees.

Courses at other Campuses:

Students enrolled in one program may be allowed to take courses in other program under certain rules and conditions and only on the approval of Director HIMS.

Comprehensive Examination:

After completion of all courses prescribed for a degree and obtaining a minimum CGPA of 2.5, students shall be eligible for and required to take a “Comprehensive Examinations” if applicable, satisfactory performance in this examination is mandatory for the award of degree. Any student failing in comprehensive examination shall be eligible for the next comprehensive examination only after an interval of one regular semester. A maximum of three attempts shall be allowed to a student, failing which he/she shall be eligible for award of certificates only for the completed courses.